How to Handle Subcontractor Worker Attendance? DGX HRMS Breaks the Silo of Reinventing the Wheel

The Pain Points of Subcontractor Worker Attendance Management

Since the launch of the CIC platform, the main contractor has been responsible for worker registration records, but workers employed by subcontractors cannot be managed under a unified lead, creating management gaps. Subcontractors often need to record attendance themselves using paper or spreadsheets, then consolidate and submit to the main contractor—a process that is cumbersome and error-prone, and makes it even harder to comply with the requirement under Chapter 583 of the Laws of Hong Kong, the Construction Workers Registration Ordinance, for main contractors to submit Daily Attendance Records (DAR) on time.

DGX HRMS One-Stop Solution

The DGX HRMS attendance and payroll management system provides a subcontractor worker management interface, allowing main contractors and subcontractors to share the same platform system without each reinventing the wheel. The system covers the following core modules:

📌Attendance Devices

Supports multiple attendance devices, adapted to site environments to ensure accurate worker card-tap records.

📌Role and Permission System

Roles are defined specifically according to business conditions; based on common scenarios, roles such as System Administrator SystemAdmin, Company Administrator Admin, and Company Operator MainComOperator can be flexibly configured.

Policy and Role Hybrid Architecture System

• Design and Architecture Concept: Combines policies and roles to achieve fine-grained permission control.
• Configure Permissions and Roles: Described in detail below; administrators can set permission definitions, set permissions and policies to meet the needs of different positions.
• Require Both Specific Roles and Permissions: Ensures sensitive operations require multiple authorizations.

📌Reports

Provides diverse reports, including attendance reports and payroll reports, helping management quickly grasp the situation.

📌Email Account

The system can be configured with an Email Account to automatically send notifications, improving communication efficiency.

📌Software Information

The software information module displays version and update status, ensuring stable system operation.

📌Industry Solutions

Provides industry solutions for the construction industry, tailored to site operation needs.

📌Development Function Business

Supports development function business to meet specific enterprise processes.

📌System Management

User Role Authorization

Administrators can perform user role authorization and set permission definitions and policies.

Role Definition List

The system has a built-in role definition list for easy reference and customization.

Role Authorization

Flexibly assign role authorizations to ensure clear responsibilities and authority.

Company Service Review

Company service review process to safeguard service quality.

Configuration ./CONFIG

Adjust system parameters through configuration ./CONFIG.

Multi-language Management

Supports multi-language management to accommodate different users.

System Users

Manage system users, including adding, modifying, and disabling.

Batch Import of Attendance List

Supports batch import of attendance lists, simplifying the process of adding subcontractor workers.

Collaborative Benefits and Management Transparency

DGX HRMS allows main contractors and subcontractors to share a platform. Subcontractors can manage their workers' attendance through a dedicated interface, while main contractors can monitor overall attendance in real time, avoiding duplicate entry and reducing human error. The system automatically calculates payroll and provides an approval process to ensure compliance. For example, when a worker leaves, management personnel should update the end date in the registration form and disable permissions in the system to ensure compliance with legal requirements.

Conclusion

The DGX HRMS attendance and payroll management system addresses the management gaps under the CIC platform and provides a practical solution, enabling main contractors and subcontractors to work together to improve efficiency and transparency for a win-win outcome.