CIC New Rules: Site Attendance Compliance Guide — DGX HRMS Helps You Manage Worker Records Precisely

New CIC Regulations for Hong Kong's Construction Industry Are Here: DGX HRMS Attendance and Payroll System Helps Site Management Achieve Compliance with Ease

In recent years, the Construction Industry Council (CIC) of Hong Kong and the Development Bureau have actively promoted site safety and the digitalization of subcontractor registration, with increasingly strict privacy requirements for site worker file records. Under the Construction Workers Registration Ordinance, main contractors must submit Daily Attendance Records (DAR) on time and update workers' CWRG registration card file records within 7 days after a worker leaves employment; otherwise, it may constitute an infringement of personal privacy. Project officers, Project Managers (PM), and construction managers must stay informed of the new policies in real time to ensure site compliance and avoid legal liability.

DGX HRMS Software System Components

The DGX HRMS attendance and payroll management system is a comprehensive solution designed specifically for the construction industry. It covers multiple modules including attendance devices, roles and permissions system, reports, Email Account, software information, industry solutions, development function business, and system management, helping you accurately manage worker files and attendance records and easily respond to CIC regulations.

A. 📌Attendance Devices

The system supports a variety of attendance devices, including card readers, biometric devices, and more, ensuring that worker attendance records are accurate. Device data is synchronized to the system in real time, making it convenient for management to check at any time.

B. 📌Roles and Permissions System

Roles are specifically defined according to business conditions; the above roles are based on common situations. DGX HRMS adopts a hybrid policy and role architecture system, allowing you to flexibly configure permissions and roles.

B.1 Hybrid Policy and Role Architecture System

B.1.1 Design and Architecture Concept

The system combines policies and roles to ensure that each user can only access functions within the scope of their responsibilities, enhancing data security.

B.1.2 Configure Permissions and Roles; for Ease of Understanding, the Specific Description Is as Follows:

• System Administrator SystemAdmin: Has the highest permissions and can manage all system settings and users.
• Company Administrator Admin: Responsible for company-level configuration, such as role definition and permission assignment.
• Company Operator MainComOperator: Daily operations, such as attendance record management and report generation.

B.1.3 Require Both Specific Roles and Permissions

The system allows setting permission definitions and configuring permissions and policies to ensure that users have both specific roles and permissions, meeting complex business needs.

C. 📌Reports

The system provides a variety of reports, including attendance reports, payroll reports, compliance reports, and more, helping you easily respond to CIC reviews.

D. 📌Email Account

The system can configure Email Accounts to automatically send notifications and reports, improving communication efficiency.

E. 📌Software Information

The software information module displays the system version and update log, ensuring you use the latest features.

F. 📌Industry Solutions

For the construction industry, DGX HRMS provides solutions such as site compliance and CWRG worker file management, helping you comply with CIC regulations.

G. 📌Development Function Business

The system supports development function business and can customize functions according to customer needs to meet special business processes.

H. 📌System Management

The system management module covers functions such as user role authorization, role definition list, role authorization, company service review, configuration./CONFIG, multilingual management, system users, and batch import of attendance lists.

H.1 User Role Authorization

Administrators can authorize user roles to ensure that each user has appropriate permissions.

H.2 Role Definition List

The system provides a preset role list and also allows custom roles to meet the needs of different positions.

H.3 Role Authorization

Specific functions can be authorized for roles to achieve refined permission control.

H.4 Company Service Review

The company service review function helps you manage service applications and ensure compliance.

H.5 Configuration./CONFIG

The system configuration function allows parameters to be adjusted to adapt to the operating models of different sites.

H.6 Multilingual Management

The system supports multilingual management, making it convenient for users from different language backgrounds.

H.7 System Users

Manage system user accounts, including operations such as adding, modifying, and disabling.

H.8 Batch Import of Attendance Lists

Supports batch import of attendance lists, saving a large amount of manual input time and improving efficiency.

How to Use DGX HRMS to Meet CWRG Requirements

CIC stipulates that after a worker leaves employment, site management personnel should update the "End Date" in the worker registration form to the date of departure, submit the DAR within 7 days, and disable the worker's site card access permission. DGX HRMS helps you easily complete these steps:

1. Update Worker File: Update the worker's end date in the system to ensure accurate records.
2. Disable Card Access Permission: Immediately disable the worker's attendance device permission to prevent unauthorized entry.
3. Submit DAR: The system automatically generates DAR reports and can set reminders to ensure submission within 7 days.

Payroll Management and Compliance

DGX HRMS's payroll management function is equally powerful, helping you handle complex payroll calculations such as termination settlement and attendance deductions. The system supports manual adjustment of clock-out card records, entry of payroll notification payments, and confirmation of deductions through an approval process, ensuring accurate and compliant payroll calculations.

Conclusion

Facing the new CIC regulations, the DGX HRMS attendance and payroll management system is a capable assistant for site management, from worker file management to attendance and payroll calculations, helping you operate compliantly in all aspects and avoid legal risks. Contact us now to learn more about our solutions.